Want to save time, think more clearly, and capture your ideas without the struggle of typing?
In this short video, I share a simple 4-step workflow that turns your phone’s voice memo app into a powerful productivity tool.
This method works for:
• Meeting notes
• Preparing talks or presentations
• Capturing insights from books and videos
• Quick coaching notes right after a session
• Any moment when writing feels slow, but ideas are flowing fast
Why I love this approach:
• It encourages faster reflection and better action-taking
• It often saves me 3–5× the time compared to typing from scratch
• The ideas stay genuinely mine — AI simply tidies them
⸻ 👉 What’s one task you could speed up using this method?
⸻ 👉 If you found this helpful, please: • Like the video • Subscribe for more short leadership insights • Visit my website, https://iconda.solutions • Connect with me on LinkedIn
⸻ 👉 Full text:
Many people struggle with time management.
There’s no single fix, because everyone juggles tasks and work–life balance in their own way.
But some small habits can make life easier for all of us.
…
We all need to do things like:
• Take meeting notes.
• Prepare short or long talks.
• Capture ideas quickly — after reading a good book or watching a great video…
• And if you’re a coach, write session notes.
…
“I’m grateful to my coaching colleague, Eve Blavey, for this simple four-step trick that’s made a huge difference.”
…
Step one: Speak your thoughts aloud into your phone’s voice memo tool.
Step two: Tap the copy transcript button (or the equivalent on your phone) to turn your speech into text.
Step three: Feed that text to your AI assistant and ask it to turn it into whatever you need:
• Clean meeting notes,
• A script,
• A summary,
• Or any other format.
Step four: Read through the result, make a few tweaks… and you’re done.
…
I love this approach! Note-taking takes so much less time, I do it right away. That means I have more room to think about what matters most:
• Key actions from meetings,
• Insights from books and articles,
• Next steps in a coaching program… and much more.
It also makes good, ethical use of AI — the machine just does some formatting, while the ideas captured are genuinely mine.
…
Of course, I prepared this very video using those four steps.
I hope you find them useful and time-saving for you, too.
There’s plenty more on my website and YouTube channel – check them out!
⸻ 👉 To go further:
📖 Client Encounters of the Technical Kind – Andy Betts on how to win, support and challenge customers … methodically, with ICON9’s tools & best practices for field engineers
🌐 More articles, videos, tools, etc. : https://iconda.solutions and look for the RESOURCES menu
#ProductivityTips #VoiceMemos #AIWorkflow #NoteTaking #CoachingTools #WorkSmarter #CommunicationSkills #TimeManagement #AIForWork #DigitalHabits
